Learn QuickBooks 2007 Overview - Intuit QuickBooks Training

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With this Learn QuickBooks^® 2007 training tutorial you will learn:

Your CDs will include all 3 versions!

Lesson One	Lesson Two	Lesson Three
Section 1 - Introduction Download Practice Lesson Files Section 2 - The EasyStep Interview QuickBooks tutorials Explore QuickBooks features Create new company icon Open or restore an existing company icon EasyStep Interview Converting Quicken® or Peachtree® Find an accountant Skip EasyStep Interview Navigation buttons Entering general information for the company Entering multiple company names Enter fiscal year end Importance of accountant Selecting business type Enter company name Legal name of company Select type of business Save company information Add income and expense accounts Determining number of users for QuickBooks Record sales Online sales options Set up administrators Set up users and passwords Sales tax options Customer billing options Sales receipts Invoices Statements Progress invoicing Payroll options W-2 employees 1099 contractors Estimates features Entering bills and payments Print checks Inventory tracking Create Chart of Accounts Default accounts set up by QuickBooks Add bank accounts Time tracking Credit and debit cards Selecting start date Section 3 - Adding Accounts Automatic update screen Automatic update defined Turning off the update feature Navigation options Menu bar Icon bars Section screens Menu bar defined Icon bar defined Section Center Fly-over explanation Customer Center Account balances section Customize home page Chart of Accounts Account defined Build chart of accounts first Delete an account Setting up account with numbers vs. text Consistency of names Menu buttons Add a new account – Bank Add a new account – Credit card Tax-line mapping option Enter opening balance of account Enter opening date of account Download Practice Lesson Files Sort Chart of Accounts General Ledger Opening Balance Equity account Section 4 - Adding Customers and Vendors Create customer list Job list defined Naming conventions for customer list Different billing and shipping addresses Add customers to customer list Manually updating changes Check credit Setting terms offered Preferred send method Set up sales tax items Create sales tax groups Quick Add option for items Price level field defined Create price level Create custom fields Practice Lesson File to add customers Edit customer list Entering vendor list Vendors needing 1099 forms Practice Lesson File to add vendors Section 5 - Setting QuickBooks Preferences Preferences defined My preferences vs. Company preferences Classes defined Class tracking Accounting preferences Bills preferences Checking account preferences Desktop View preferences Finance Charges preferences General preferences Integrated Applications preferences Jobs & Estimates preferences Payroll & Employees preferences Items & Inventory preferences Reminders preferences Cash-based vs. Accrual-based accounting defined Reports & Graphs preferences Sales & Customers preferences Sales tax preferences Send Forms preferences Service Connection preferences Spelling preferences Tax: 1099 Forms preferences Time Tracking preferences Adding users Changing permissions of current users Designate administrator Section 6 - Item Lists Items defined Merchandise Taxes Fees Discounts Service charges Large vs. small inventories Need for Items list on invoices Opening the Items list Sales tax Prepayment Late fees Discounts Unique names for items Item types Service items Inventory and non-inventory parts Other charge as delivery and service fees Group type Discount type Payment Creating new item When to enter items on the Items list Set tax code Set income account Check Spelling in Items list Create custom field in Items list Customer and Vendor Profile lists Terms list Customer Message lists Price Level list Subitems list Discount items Parent item Practice Lesson File to add items Correcting mistakes Section 7 - Managing QuickBooks Customize icon bar Add separator to icon bar Showing icons with and without text Add icon to icon bar Need for backup copies Creating backups Network drive CD Zip drive Flash drive Floppy drive Internet Manual backup vs. automatic backup Backup copy vs. portable company file Doing a manual backup Backup options Verify Data Integrity feature Set defaults for backup Reminder Location Date and time stamp options Schedule automatic backup Automatic backup options Delete old backup files Automatic Backup folder on computer Back up to remote locations Define scheduled backups Set an automatic backup schedule Computer needs to be on, but not QuickBooks Set password Naming methods of automatic backups Need for two backup copies Off-site storage of backup Restore backup file Delete data file	Section 1 - Introduction Download Practice Lesson Files Section 2 - Invoicing Creating invoices Customer payments defined Invoices Sales receipts Statements Invoices Service or product items Quantity and price of items Track sales tax Estimates Sales orders Sales receipt Payment at time of service Shows quantity and cost Retail business Track sales tax Statement Provide services throughout a time period but bill monthly Sales by Item Summary reports Profit and Loss report Production invoice template Elements of an invoice Fill out an invoice Assign invoice numbers Change payment terms Shipping methods Change preferences Charging sales tax on an item Add new item from invoice Entering customer message Creating new customer message Memorizing invoices Automatically enter memorized invoices Spell-checking invoices Edit memorized invoices Print invoices Practice Lesson File to add invoices Find invoices Edit invoices Delete vs. void invoices Section 3 - Managing Customer Accounts Send invoices Select forms to send E-mail invoices Print batch Print invoices Print labels Select invoices to print Set invoice printing options Issuing credits and refunds Numbering invoices and credits Applying credits to customer accounts Issue refund check Creating sales receipt Generating account statements Creating statements for selected customers Customers with zero balances Access finance charges Section 4 - Receiving Payments Receive Payments icon Balance Forward bookkeeping defined Default method Payment to oldest invoice first First in, First out bookkeeping Open Item bookkeeping Apply payment to invoices Dealing with underpayments Apply credits with payment Apply discount with payment Applying payments with credit card Accepting credit cards online Applying payment to a specific invoice Applying discount to payment Viewing payments in Accounts Receivable account Print credit memo Section 5 - Making Deposits Undeposited Funds account Making deposits using check register Creating sales receipt for daily sales Creating Over and Short accounts for receipts Create sales receipt for overages or shortages Make deposits from dialog box Creating deposit slip Preview deposit slip Cash Back option on deposit slip Section 6 - Entering and Paying Bills Enter received bills Enter bills on billing form Entering items as expenses Editing item on bill Recalculating bills Practice Lesson File to add bills Select bills to be paid Sort bills Set discount and credit information Pay bills Reminders for checks to print Write and print checks Process a payment without a bill Using the check form Entering handwritten checks Paying state sales tax Pay Sales Tax option Manage sales tax window Section 7 - Making Adjustments Transfer funds between accounts Online Banking icon Setup Interview for online banking Making adjustment for bad checks Deduct amount from account Remove payment from invoice Record bank charges Void deposit if only one check Making journal entry for bad checks Practice Lesson File to record bad checks Backing out discounts for bad checks Double-entry bookkeeping defined Deposits = Debits Writing checks = Credits Creating custom report on sales Create invoice for bad check charge Create new item for bad check charge Generate statement with bad check charge Deduct bank charges from customer account Section 8 - Setting Up Payroll Methods of dealing with payroll QuickBooks payroll services Outside payroll services In-house payroll Set payroll preferences QuickBooks payroll services Access to tax rate database Software updates Federal tax forms Payroll tips Employee Center Select payroll options Manual paycheck entry options Employees navigator icon Using Payroll Setup Setting up payroll taxes List of what is needed to set up payroll Set up benefits items Health insurance Life insurance Health premium pretax Retirement benefits Vacation pay Sick pay Select state to pay payroll taxes Set up wages and payroll Items Set up tax liabilities Setting up benefits payees Entering employee information Hourly rates and salary Setting employee’s vacation and sick time Add employee cards Practice Lesson File to add employees Direct deposit Set up payroll tax information Enter paycheck history for the year/quarter Year-to-date payroll information Section 9 - Processing Payroll Preparing payroll checks Enter hours Print paychecks	Section 1 - Introduction Section 2 - Tracking Accounts Receivable Applying finance charges Review preferences for finance charges Grace period for finance charges Calculating charge on due date or invoice date Assess finance charges menu Reminder to access credits Checking collection history Calculating a new amount Mark Invoices to be printed option Open Accounts Receivable account Creating an Aging report Aging defined Detail Aging report defined Summary Aging report defined Adjusting the Aging report Refresh reports Set time interval in an Aging report Sorting reports Setting advanced options for Aging reports Revert reports to default settings Setting filters on reports Creating headers and footers Creating custom reports Summary view of the Aging report Memorizing reports Printing reports View of reports Customer Balance Summary report defined Customer Balance Detail report defined Open Invoices report defined Collections report defined Accounts Receivable graph defined Unbilled costs by jobs report defined Transaction List by Customer report defined Item Price List report defined Accounts Payable report defined Section 3 - Running Reports Creating Trial Balance report Filter Trial Balance report Set Report Display options Using Non-zero option on reports Memorize Trial Balance reports Creating Balance Sheets Balance sheet defined Balance sheet summary defined Balance sheet detailed defined Determine equity from balance sheet Net Worth graph Transactions by Account report defined Profit and Loss statement defined Income statement defined Figuring net loss or income for a period COGS defined Profit and Loss Year-to-Date report defined Accrual-based accounting Statement of Cash Flow report defined Creating accountant’s review copy Accountant’s review copy defined What can and can’t be done while data is locked Canceling the accountant’s review copy Importing the accountant’s changes Section 4 - Making Journal Entries When to make a journal entry Nonstandard transaction Tracking depreciation Change account structure Depreciation expense account defined Creating parent account for assets and depreciation Fixed access accounts defined Create new access subaccount Create new liability subaccount Journal entries defined Asset depreciation formulas defined Make general journal entries Balance Sheet report Number journal entries Making journal entries to separate accounts Moving entries into assets and depreciation accounts Crediting and debiting accounts Changing structure of Income account Section 5 - Reconciling Bank Statements Opening balance discrepancies Adjusting entry to bank account Reconcile bank account Ending balance on bank statement Cleared checks and deposits Looking for errors while reconciling accounts Using the bank register to locate errors Making changes during reconciliation Edit a transaction during reconciliation Find a transaction during reconciliation Unmark a transaction during reconciliation Missing Checks report Making adjusting entry to amend errors Reconcile Adjustment dialog box Print Reconciliation report Opening balance adjustment Cleared transactions defined Section 6 - Tax-Related Issues Making federal payroll tax deposits Federal payroll tax deposits defined Frequency of payroll taxes Transfer funds for taxes to payroll account Process payroll liabilities Print check for payroll tax payment 8109 form deposit IRS forms Hide zero balances State taxes 941 form reports Prepare 940 form Quarterly Employer’s Record of Tax Payments form Paper requirements for forms Printing tax forms Filing tax forms Preparing annual tax reports State unemployment reports 940 Form reports Preparing W2 forms W2 form defined W3 defined Printing tax forms 1099 forms 1099 Form Summary report Corporation tax form S Corporations tax form Officer compensation Officer salary setup Section 7 - Year-End Procedures Accountant’s copy Year-end journal entries Running reports for fiscal year Profit and Loss reports Balance Sheet report Statement of Cash Flow report Balance Sheet as a to-do list Books closed Editing books after closing books No posting new transactions or editing transactions Set closing date Setting up users and password for closing Making year-end backups Condensing QuickBooks files Clean up company data wizard Clearing unused accounts, customers, vendors, and items What should and should not be condensed Condensing procedures


Your CDs will include all three versions!

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